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Careers at The New York Academy of Medicine

Job Title:Part Time Payroll Associate
Department:Finance
Reports to:Director, Finance

Position Summary/Overview:
This position is responsible for processing semi-monthly payroll and retirement for approximately 60 employees.  As the sole payroll professional the Part Time Payroll Associate will report to the Director of Finance and work closely with the Director of Human Resources.  In addition to the semi-monthly processing, the Part Time Payroll Associate will initially help establish new payroll procedures with a new payroll provider, document the process, and assist with employee questions.  The position pays $36 per hour.

Work Schedule:
Up to 20 hours per week.  NYAM regular work hours are 9:00 a.m. to 5:00 p.m.

Essential Duties and Responsibilities:
General Responsibilities
•    Collaborate effectively with Human Resources colleagues to ensure timely and accurate administration of payroll
•    Maintain well-organized files with supporting documentation
•    Other payroll-related responsibilities as needed

Semi Monthly Payroll
•    Maintain a log of all changes made for each payroll
•    Process changes for salaried staff and hours for non-exempt staff
•    Verify all pay rates, deductions and personal data entered by Human Resources
•    Maintain records of non-exempt employee vacation and sick leave usage and accrual 
•    Run and reconcile payroll reports, and save to network payroll folder 
•    Prepare journal entry to record each payroll

Monthly

  • Prepare YTD salary report for use in Finance salary allocations
  • Prepare monthly gross salary report for Director of Grants & Contracts

Quarterly Tax filings

  • Coordinate with PEO quarterly and annual tax data related to Form 941 filings and reconcile with accounting records

Annual

  • Coordinate with PEO the preparation and distribution of annual W-2s
  • Prepare schedules and provide documentation for year-end audit, tax filings, budget preparation, workers compensation audit, retirement plan audit

Qualifications:

Required

  • Minimum 5 years’ experience in payroll processing
  • Experience with multiple payroll systems

Preferred

  • Experience with HRCloud (Prism) payroll system
  • Bachelor’s degree.

Work Environment:
There is a COVID-19 vaccine mandate in place at NYAM.  Currently, staff is working in a hybrid situation, however, this may change in accordance with organizational policies.   

The New York Academy of Medicine is an Affirmative Action/Equal Opportunity Employer. For further information contact: hr@nyam.org