Title

Library Assistant

Division

Library

Mission

Established in 1847, The New York Academy of Medicine continues to address issues of health equity facing New York City and the world’s rapidly growing urban populations. We accomplish this through our interdisciplinary research, evaluation, policy and program initiatives; our world class historical medical library and its public programming in history, the humanities and the arts; and our Fellows program, a network of more than 2,000 experts elected by their peers from across the professions affecting health.

The Academy is home to one of the most significant historical libraries in medicine and public health, with internationally known collections containing many of the primary formative texts of medicine. The Library is equally renowned for its extensive journal collection, comprising long runs of medical serials from around the world, and for its ephemeral materials in health and medicine. Archival holdings document the practice of medicine in New York from the 18th century to the present, and include the records of over 35 professional medical societies.

Founded in 1847 and open to the public since 1878, the Library is dedicated to building bridges among an interdisciplinary community of scholars, educators, clinicians, and the general public. It fills a unique role in the cultural and scholarly landscape of New York City through its collections, by providing research services, classes, and tours for diverse educational and professional groups, and through its public programs and activities. The Gladys Brooks Book and Paper Conservation Laboratory was established in 1982 with a mandate to care for the Academy collections.

Summary and Description

The Library Assistant supports the activities of professional staff by providing services in collection retrieval, reshelving, access, acquisition and cataloging support, and document reproduction and delivery.

Essential Duties and Responsibilities

  • Retrieves and reshelves periodicals, bound journals, monographs, manuscripts, pamphlets, government documents, and other materials daily for staff, patrons, and the fulfillment of document delivery requests.
  • Scans materials to fulfill patron orders and document delivery requests, and for staff as requested.
  • Assists in the reading rooms, including answering the telephone, supervising readers, collecting funds for fee-based services, and responding to basic queries for information.
  • Assists with tasks related to the maintenance and upkeep of the collection, including shelf reading, shifting, boxing materials in preparation for binding or other offsite work, maintaining inventories, collecting environmental data, and other tasks as assigned.
  • Maintains serials subscriptions through checking in issues as they arrive, locating missing issues, and updating item records when completed runs of serials return from the bindery.
  • Performs other tasks and projects as assigned.

Qualifications

  • Attention to detail, customer service orientation and ability to work independently as well as in a team environment
  • Good time management skills and ability to balance work responsibilities in several different functional areas
  • Good oral and written communication skills
  • Physical ability to undertake collection management duties such as movement of books and materials weighing up to 40 lbs., and work in sometimes dusty environments.

Education

  • College experience or degree preferred
  • Previous library experience, preferably in a document delivery or interlibrary loan setting and/or providing patron assistance
  • Proficiency in the digital environment is required; experience with integrated library systems and bibliographic databases, especially PubMed, OCLC, and Docline, is strongly desired

To Apply

Please forward cover letter and resume to hr@nyam.org. Please include Library Assistant in the subject line of the email.

The New York Academy of Medicine is an Affirmative Action/Equal Opportunity Employer.