Facilities | Catering | General Information / Services

General Information / Services

Capacity Guidelines

• The measurement of 18 inches square is used to indicate all chairs.
• Table size for classroom style set-up is 24" deep x 96" long (2' x 8'). -
• Banquet-style capacities were based on the use of 60" rounds (5’) seating. Nine to ten people maximum per table can be accommodated for sit-down functions.
• Square footage quoted for each room is “net usable space,” as there are no columns or obstructions.
• Permanent board tables and chairs are in Rooms 558, 558A and the Green Room.

Conference Center Fees
Click on the arrow next to headings to see fees
*Room Rental Fees MAY be negotiable. Please contact the Education and Conference Center at (212) 822-7272

2009 Facility Fees

Room/Service	Full Day	4-Hour Min	Evening
Hosack Hall	$5000	$2500	$3000
Presidents Gallery	$1600	$800	$1100
Reception Room 1	$750	$500	$500
Reception Room 2	$500	$300	$200
Room 20	$2400	$1200	$1300
Room 20A	$1200	$1000	$1000
Room 20B	$1200	$1000	$1000
Room 21	$1600	$1000	$1000
Room 440	$2000	$1000	$1200
Board Room 558	$1600	$950	$1000
Saturday Surcharge	$2000	$1200
Sunday Surcharge	$3200	$1700

Rates revised July 1, 2008

10% discount will be offered to Not-for-Profit Organizations with appropriate proof.

There is a standard $4.50 Linen Charge for each 8-foot table utilized in any common area of NYAM (registration tables, resource tables, etc. placed in lobby or hallways). These fees will be reflected on your catering invoice.

There is an additional 5% charge for 24-hold on any function space.

2009 Audiovisual Media, Technology and Business Center Fees

Item	Full Day	4-Hour Min
35 mm slide projector and 2 carousels (standard function rooms)	$150	$150
High Lumen LCD/PC/Screen Package	$600	$600
High Lumen LCD/Screen Package for Client Supplied Laptop	$400	$400
Cart and Set-up Package (for client supplied Laptop/ LCD; includes 20-minute set-up consultation (Power) by A/V staff; does not apply to Room 558)	$150	$150
Cart and Set Up Package, Client Supplied only LCD	$200	$200
Internet Access (per connection)	$150	$150
Laser Pointer	$15 per	$15 per
DVD Player	$150	$150
VCR	$125	$125
27" TV Monitor and VCR	$150	$150
Overhead Projector	$100	$100
D-San Speaker Timer	$50	$50
Flipchart and Marker Package	$35 per	$35 per
Room Amplification Package (Amplifiying sound in meeting room from table/aisle mics)U Shaped Mod./Panel/Aisle/Square	$350/room	$350/room
Audiotaping Package (Capture/record all sound in meeting room via cassette/analog recording) cost included podium, panel/aisle	$150	$150
Additional Audiotapes/Duplicates	$15/tape	$15/tape
Lavaliere microphones	$35 per	$35 per
Wireless Microphones	$25 per	$25 per
CD Player	$125	$125
Conference Call / Speakerphone Package	$200	$200
Projectionist (Weekday/Weeknight)	$500	$300
Projectionist (Weekend)	$650	$400
Technology Consultation (3-hr minimum)	$150/hr	$150/hr
Notes paper and pen	$2/set	$2/set
Academy 2-pocked folders	$1.50 each
Photocopies	Price based on volume
Name Badge Holders and Blank Stock (3" x 4")	$50 (box of 50)
Digital Camera (1.3 megapixel)	$100	$100

Catering Services - The New York Academy of Medicine provides in-house catering service by one of New York’s premier companies, Sterling Affair. Sterling Affair will work directly with planners and create menus, supply upscale decorations and provide music for a perfect event.

Conference and Event Planning Services - NYAM has dedicated conference and event professionals to assist with logistical management, marketing, travel arrangements and technical support.

Professional audio visual media is available upon request.

Projection booths are available for Hosack Hall, Room 20 and room 440.

Shipping - Materials for meetings and conferences may be shipped and held, but not for arrival earlier than two days prior to the program date.

Chandelier Clearance is 10’ in both the President’s Gallery and Reception Room 1.

Serviced Elevators - All of NYAM’s elevators are serviced 24 hours a day.

Parking is generally available for evening and weekend meetings.

Labor - No labor charges for room set-up.

Additional Conference Services are available upon request. These services may include: personnel to assist with development of the promotional literature, marketing, travel arrangements or on-site registration.

Business Center Services will provide for fax transmissions, photocopy services, signage and messages.

Preferred Vendor Services - Will provide services for hotel accommodations, ground transportation, parking, photography, floral design, etc.

Permanent Screens - Permanent screens reside in:

Hosack Hall (the Auditorium)
Room 20
Room 21
Room 440
Hosack Hall
Stage/Risers: Hosack Hall has a permanent stage. There are permanent risers in:
Room 20 (18” high - 22’ x 7’)
Room 440 (12” high - 18’ x 7’)

Area Hotel Guide

The Hotel Wales
1295 Madison Avenue at 92nd Street
Tel: 212-876-6000
www.waleshotel.com
(Closest Hotel to NYAM)


The Marriott Courtyard Upper East Side Hotel
410 East 92nd Street at First Avenue
212-410-6777
Christina Funk-212-954-5128


The Newton Hotel
2528 Broadway
New York, N.Y. 10025
Emilio Morales- 212-678-6500


The Franklin Hotel
164 East 87th Street
Tel: 800-428-5252


The Carlyle Hotel
35 East 76th Street
Tel: 212-744-1600
www.thecarlyle.com

On the Avenue
Broadway at 77th Street
Tel: 212-362-1100

The Excelsior Hotel
45 West 81st Street
Tel: 800-360-8038

The Lucerne
79th Street at Amsterdam Avenue
Tel: 800-278-7757

For additional hotel information contact our local convention and visitors bureau NYC & Company at 212-484-1200, www.nycvisit.com

Directions to NYAM

The New York Academy of Medicine is located at 1216 Fifth Avenue, at the corner of Fifth Avenue and 103rd Street. The entrance is on 103rd Street.

By Subway

Take the #6 local train to 103rd Street. Walk west on 103rd Street; after crossing Park Avenue, turn right and walk a few yards, and then turn left onto the path through the garden of Carver Houses to Madison Avenue. Continue west on 103rd Street almost to Fifth Avenue. The entrance to the Academy is on 103rd Street.

From 42nd Street/Times Square:

Take Shuttle Train to 42nd / Street Grand Central and transfer to the #6 Train (Uptown) to 103rd Street.

By Bus

From south of 103rd Street:
On Madison Avenue, take a northbound M1, M2, M3, or M4 bus to 103rd Street. Walk west on 103rd Street almost to Fifth Avenue. The entrance to the Academy is on 103rd Street.
From north of 103rd Street:
On Fifth Avenue, take a southbound M1, M2, M3, or M4 bus to 103rd Street. The entrance to the Academy is on 103rd Street, on the southeast corner of the intersection of 103rd Street and Fifth Avenue.
From Grand Central Station/Grand Central Terminal:
Exit Grand Central Station and Terminal on 42nd Street at Vanderbilt Avenue. Walk one short block west to Madison Avenue and take the M1, M2, M3 or M4 (Northbound) bus 103rd Street. Walk west on 103rd Street almost to Fifth Avenue. The entrance to the Academy is on 103rd Street.
From Metro North/125 Street and Park Avenue:
Exit the station and take the M101 bus on Lexington Avenue southbound to East 102nd Street. Walk three blocks east to Fifth Avenue and proceed north to 103rd Street.
From Port Authority Bus Terminal:
Exit the terminal at the West 42nd Street exit. Proceed to Eighth Avenue and take the M42 Bus east to Madison Avenue. Transfer to the M1, M2, M3 or M4 (Northbound) bus 103rd Street. Walk west on 103rd Street almost to Fifth Avenue. The entrance to the Academy is on 103rd Street.
From Pennsylvania Station:
Exit the terminal at the West 33rd Street exit. Proceed to Eighth Avenue and take the M42 Bus east to Madison Avenue. Transfer to the M1, M2, M3 or M4 (Northbound) bus 103rd Street. Walk west on 103rd Street almost to Fifth Avenue. The entrance to the Academy is on 103rd Street.

By Car

From south of 96th Street:
From the FDR Drive North, take the 96th Street exit. Turn left onto 96th Street, and drive straight until Madison Avenue. Turn right on Madison, and drive north to 103rd Street. Turn left, and the Academy is at the end of the block on the south side of the street.
From north of 96th Street:
From the FDR Drive South, take the 96th Street exit. Turn right onto E. 96th Street, and drive straight until Madison Avenue. Turn right on Madison, and drive north to 103rd Street. Turn left, and the Academy is at the end of the block on the south side of the street.

From Area Airports

From LaGuardia Airport:
The Academy is located 7.5 miles from LaGuardia Aiport. From the Main Terminal, take the Parkway West ramp towards Manhattan. Merge onto the Grand Central Parkway west (the Grand Central Parkway becomes I-278 East). Take the exit towards Manhattan/Randalls-Wards Island/Downing Stadium. Merge onto the Triboro Bridge. Merge onto the FDR Drive South. Take exit number 15, towards East 106th Street. Turn right onto East 106th Street, and proceed to Fifth Avenue. Turn left onto Fifth Avenue and continue until 103rd Street.
From John F. Kennedy International Airport:
The Academy is located 17.5 miles from JFK Airport. From all terminals, follow signs to the Van Wyck Expressway (I-678 North). Merge onto the Grand Central Parkway West via exit number 10 (on the left), following signs to the Triboro Bridge. Take the exit towards Manhattan/Randalls-Wards Island/Downing Stadium. Merge onto the Triboro Bridge. Merge onto the FDR Drive South. Take exit number 15, towards East 106th Street. Turn right onto East 106th Street and proceed to Fifth Avenue. Turn left onto Fifth Avenue and continue until 103rd Street.
From Newark International Airport:
The Academy is located 21.7 miles from Newark Airport. From the Main Terminal follow directions to US-1&9 North. Merge onto the New Jersey Turnpike North (I-95N) towards exits 16E-18E (US 46-Lincoln Tunnel). Take Route 3 exit number 16E in the direction of the Lincoln Tunnel. Merge onto I-495 East. Proceed through the Lincoln Tunnel. Take the exit on the left toward 10th Avenue/Points North/West Side Hwy. Stay straight to go onto Dyer Avenue. Turn left onto West 42nd Street. Turn right onto the West Side Hwy (NY 9AN/12th Avenue). Continue to follow NY9A North. Take West 96th Street Exit. Turn slight right onto West 96th Street. West 96th Street becomes 97th Street. 97th Street then becomes East 96th Street. Proceed on 96th Street to Madison Avenue; turn left onto Madison Avenue and proceed to East 103rd Street. Turn left onto East 103rd Street.

Parking

The Academy has a small lot located on 103rd Street between Madison and Fifth Avenues. The lot does not accommodate parking for daytime meetings, but is available for weekday meetings after 6:00 PM. The Academy assumes no responsibility for any vehicles parked in the lot. Since the lot offers limited space, we suggest that you park in the following local garage:

Merit Parking
107th Street (between Fifth and Madison Avenues)
Telephone: 212-722-9356
Cost: $15 up to 12 hours; $22 up to 24 hours*

For more information on getting to NYAM, please call (212) 822-7228.

*prices subject to change; please call ahead to verify price