INTRODUCTION

The New York Academy of Medicine (also herein referred to as “the Academy”) is strongly committed to protecting the privacy of its online guests, customers, members, donors, and friends. We believe that maintaining privacy on the Web is very important, and that informing our visitors about the types of information we collect and how we use it is crucial.

TYPES OF INFORMATION COLLECTED

The New York Academy of Medicine does not collect any personal information about individuals—such as names and postal or e-mail addresses—except when such information is knowingly provided to the Academy. Personal information might be obtained from online transactions such as event registrations, donations and newsletter subscriptions. Additionally, personal information may be transmitted as part of a form submission or in connection with other activities, services, or resources made available on our site. Any personal identification information retrieved by the Academy must be voluntarily submitted by the user.

The Academy’s Web site does collect some anonymous "non-personally identifiable" aggregate information about visitors automatically when pages on our Web site are requested through a browser. This information is used for statistical purposes and to help us monitor how guests navigate our site, allowing us to tailor our services for the majority of visitors. Non-personally identifiable information may refer to information about our visitors’ browsers (e.g., Internet Explorer, Mozilla Firefox, Google Chrome, Safari), operating systems (e.g., Windows, Macintosh), Internet Service Providers (e.g., Time Warner Cable, Verizon Online, Optimum Online), and other similar information.

The Academy’s Web site collects IP addresses as a component of the non-personally identifiable aggregate information. An IP address is a number assigned to your computer by a Web server when you’re on the Internet. This information is used only for non-user-specific purposes such as determining how many users visited a specific area of our site. Such information could, if necessary, be used to identify a user in order to comply with safety and/or security issues or with legal requirements.

HOW INFORMATION IS USED

Any personal information provided to The New York Academy of Medicine is maintained and accessible only by the Academy unless the Academy explicitly states otherwise.

The following are examples of how the Academy might use the personal information it collects:

  • If you registered for an event at the Academy, the required personal information (similar to that provided during a telephone or mail-order registration) will be used to complete your order.
  • If you signed up to receive the Academy’s electronic updates, you will receive periodic communications from the Academy via email.

The following is an example of how the Academy may use the non-personally identifiable information it collects:

  • Aggregate data could be analyzed to describe the collective characteristics and behaviors of online visitors and subsequently be used to further optimize the effectiveness of our site.

WITH WHOM INFORMATION IS SHARED

The Academy will never intentionally disclose any personal information about you as an individual user (such as your name, street address, telephone number, credit card number or e-mail address) to any third party except as required to complete a registration or transaction you have initiated or with partners and/or sponsors of events for which Web visitor has subscribed and knowingly provided personal information as part of registration process.

SECURITY

The New York Academy of Medicine protects all personal and non-personally identifiable information that it receives via the Internet against unauthorized access.

The Academy’s Web site uses standards based encryption to process donations and purchases made using its online contribution and registration systems. By using this technology, online customers can feel confident that their personal information is protected from interception by any third party while in transit. Sensitive credit card information is not permanently stored on any Academy Web server and though your order information is retained for our records, this information is never shared with other companies or persons.

Depending on your browser, you may be able to view authentication information about a secure page by double-clicking on the locked padlock in the status bar. For more information on how your software establishes a secure connection, see the help files for your particular browser.

COOKIES

A cookie is a small text file that is sent to your browser from a Web site and stored on your computer’s hard drive. Cookies can’t read data from your hard disk or read cookie files that were created by other sites—the Web site that creates a cookie is the only one a browser will permit to access it.

Examples of ways in which The New York Academy of Medicine might use cookies would be to control access to certain user features, to customize content areas, or to analyze site activity and user behavior. The Academy also reserves the right to use cookies in the future in conjunction with new content or extended functionality.

If you are concerned about the use of cookies, the Academy suggests that you explore your browser’s options to notify you whenever a cookie is set, or to disallow cookies altogether. Users should be aware, however, that prohibiting the use of cookies may restrict the user’s access to certain types of content or features.

LINKS TO OTHER SITES

Users may find content on the Academy’s site that links to the sites and services of our partners, sponsors, or other third parties. In many cases, these links represent cooperative projects or are established with persons or entities that have a significant connection to, or relationship with, our site. Although every effort is made to ensure that any referrals are to reputable and relevant sources, the Academy does not control the content or links that appear on these sites. In addition, these sites or services, including their content and links, may be constantly changing. These sites and services may have their own privacy policies and customer service policies, or no policy at all. The Academy maintains a policy against the non-consensual collection or sharing of personal information and encourages visitors to review the privacy policies of any sites they visit to insure their personal information is being protected.

CHILDREN

The Academy does not knowingly collect personal information from children under 13 years of age. Children should always ask parents for permission before providing personal information to any Web site or purchasing any products or services online. The Academy urges all parents to participate in their children’s exploration of the Internet and to teach them about protecting their personal information while online.

E-MAIL, NEWSLETTER AND LIST-SERVE POLICY

We will not use any personal identification information that you submit for the Academy marketing or promotional purposes. If you have subscribed to receive the Academy’s e-mailed newsletter, you have willingly provided the personal information required. You will always have the option to “opt-out” of the newsletter by “unsubscribing”. If for any reason you no longer wish to receive the e-mailed newsletter from the Academy, please follow the instructions for “unsubscribing” included within the body of the message that was sent to you.

POLICY CHANGES

Occasional changes may be made to this document as new services and content are added to our site or to reflect changes in the Academy’s policies. Visitors to the Academy’s Web site are encouraged to check this document periodically to stay informed of current Academy privacy guidelines.

ACCEPTANCE OF TERMS

By using any of The New York Academy of Medicine website, you signify your acceptance of our Privacy Policy. If you do not agree to this policy, please do not use our sites. Your continued use of any Academy site following the posting of changes to these terms will indicate your acceptance of those changes.

CONTACT INFORMATION
The New York Academy of Medicine
1216 Fifth Ave.
New York, New York 10029
webmaster@nyam.org