Capacity Guidelines

• The measurement of 18 inches square is used to indicate all chairs.
• Table size for classroom style set-up is 24" deep x 96" long (2' x 8'). -
• Banquet-style capacities were based on the use of 60" rounds (5’) seating. Nine to ten people maximum per table can be accommodated for sit-down functions.
• Square footage quoted for each room is “net usable space,” as there are no columns or obstructions.
• Permanent board tables and chairs are in Rooms 558, 558A and the Green Room.

Catering Services - The New York Academy of Medicine provides in-house catering service by one of New York’s premier companies, Sterling Affair. Sterling Affair will work directly with planners and create menus, supply upscale decorations and provide music for a perfect event.

Conference and Event Planning Services - the Academy has dedicated conference and event professionals to assist with logistical management, marketing, travel arrangements and technical support.

Professional audio visual media is available upon request.

Projection booths are available for Hosack Hall, Room 20 and room 440.

Shipping - Materials for meetings and conferences may be shipped and held, but not for arrival earlier than two days prior to the program date.

Chandelier Clearance is 10’ in both the President’s Gallery and Reception Room 1.

Serviced Elevators - All of the Academy’s elevators are serviced 24 hours a day.

Parking is generally available for evening and weekend meetings.

Labor - No labor charges for room set-up.

Additional Conference Services are available upon request. These services may include: personnel to assist with development of the promotional literature, marketing, travel arrangements or on-site registration.

Business Center Services will provide for fax transmissions, photocopy services, signage and messages.

Preferred Vendor Services - Will provide services for hotel accommodations, ground transportation, parking, photography, floral design, etc.

Permanent Screens - Permanent screens reside in:

Hosack Hall (the Auditorium)
Room 20
Room 21
Room 440
Hosack Hall

Room 20 (18” high - 22’ x 7’)
Room 440 (12” high - 18’ x 7’)